If you too have to judge the importance of an agenda, it’s better you check two meetings- one with and another without an agenda and you will have a clear picture of the difference. Why do you need agenda?Ī lot of meeting planners are usually in a dilemma whether or not to prepare a meeting agenda. These templates are easily customizable any day. Whether it’s about professional agenda or travel agenda or anything, you will find ready-made agenda templates online which will save you from creating the whole agenda from scratch. If you are looking for help in creating an agenda, you can always take to the agenda templates online. The District budget (approved by the District Council) is submitted to World Headquarters by September 30.A training agenda template will include the list of programs to be carried on as part of the training and also there would be details on time, location, date, a number of participants and so on. All other members of the District Council shall be limited to a maximum of two votes. District Executive Committee members are entitled to one vote and may cast up to two additional votes as a Club President or Vice President Education. Each District Council member must cast their own vote. When the voting process is conducted virtually, no proxies will be permitted. If you do not have a quorum, still conduct the meeting and vote, then the decision must be approved in writing, personally, by mail, fax, e-mail, electronic transmission or other reasonable means, by the affirmative vote of a majority of the member clubs in the District on the basis of two (2) votes per club. If the vote is not taking place during the virtual meeting, the vote should be set for a finite amount of time (it is recommended to keep the voting period open for no more than 24 hours). If the vote takes place during the virtual meeting, the results are announced during the meeting and are final. Then, no sooner than 14 days and no later than 21 days, conduct another meeting and vote. If the budget is not approved, you have 10 days to adjust and republish. If you do not have a quorum, still conduct the meeting and vote, then the decision must be approved in writing, personally, by mail, fax, e-mail, electronic transmission or other reasonable means, by the affirmative vote of a majority of the member clubs in the District on the basis of two (2) votes per club, per Article X, Section C, of the District Administration Bylaws. This determines the number of Club Presidents and Vice Presidents Education who will be in attendance to see if quorum is met. The club officer list can be used to obtain the officer’s email address to distribute the survey. To register voters, you will need to survey who will be attending the meeting. Present the agenda item(s) (for example, the District budget) to the District Council and provide time for council members to discuss. Have your meeting and vote on the same date, but do not begin voting until the discussion has concluded. However, the adjusted agenda must be communicated to the members of the District Council. If you prefer not to follow the standard District Council meeting agenda, per Protocol 7.1, you may post an abridged or shortened agenda. Two weeks prior to the vote, post the proposed agenda item(s) (for example, the District budget or appointees) for the District Council. (Budget is not required to be posted at this time) (via teleconference, video conference and/or any form of live chat tools)įour weeks prior to the vote, notify the District Council when the virtual meeting and vote will be taking place.
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